ILLINOIS RUGBY UNION ANNUAL GENERAL MEETING MINUTES

Approved at the Union AGM on February 5th, 2011

Location:  University of Illinois Student Union, 417 W Green St, Urbana, IL 61801 . . . for directions and maps click here . . .

Date:  February 6th, 2010  |  Time:  1:00 PM

12:45 AM - Welcome

1.

Roll Call:

Votes

Votes

Votes

1

Eastern Illinois University Men

1

Illinois State University Men

1

1

Peoria Rugby Club

1

Southern Illinois University Men

1

1

University of Illinois University Men

1

University of Illinois University Women

1

1

Western Illinois University Women

1

Total Votes = 11  |  Simple majority = 6  |  2/3's majority = 8  

- Illinois Rugby Union Officers:  Michael Schubach, President;  Russell Snyder, Secretary;  Rod Pauli, Treasurer 

- Illinois Rugby Union Officials:  John Gow, Collegiate Women's Coordinator;  Rod Pauli, Referee Society Chairman

- Club Members:  Club Member Names are not available at this time, but each Club had at least one Representative, i.e., Champaign Flatlanders Rugby Club;  Eastern Illinois University Men's Rugby Club;  Illinois State University Men's Rugby Club;  Illinois State University Women's Rugby Club;  Peoria Rugby Club;  Southern Illinois University Men's Rugby Club;  Southern Illinois University Women's Rugby Club;  University of Illinois University Men's Rugby Club;  University of Illinois University Women's Rugby Club;  Western Illinois University Men's Rugby Club;  and Western Illinois University Women's Rugby Club

II.

A.

B.

Motion:

To accept the Agenda - Accepted unanimously [voice vote]

III.

A.

Motion:

To accept the Annual General Meeting Notes from February 7th, 2009, and enter as Minutes

Accepted unanimously [voice vote]

IV.

A.

1.

Mike handed out the Midwest Territory AGM Agenda.

a.

On handout item 5 will be a test run for Senior Men's Clubs only

b.

Mike is also the Midwest Men's Division III Commissioner

B.

1.

See handout

2.

The EIU Men did not pay their Club dues until April and the ISU Men did not pay until May

3.

Discussed moving the Club dues 'drop dead' date to March 15th

a.

Motion:

To accept the new Club dues 'drop dead' date of March 15th in any given year

Accepted unanimously [voice vote]

V.

A.

1.

No cards reported

2.

CARFU and the Indiana Referee Societies helped out with Referees for some of our Union Matches

a.

We need more Referees in the Illinois Rugby Union

3.

We need better schedule notice from the Clubs in our Union

B.

1.

Collegiate Men - No written Report submitted, and no Representative was available

2.

Collegiate Women - John Gow - No written Report submitted

a.

The Women's All Star Team had 24 players from 3 colleges

b.

Ended up in 3rd place at the U23 All Star Tournament losing to Iowa

i.

Five (5) Women were selected to play for the Midwest All Star Team

c.

The University of Illinois has a lot of rookies;  ISU has a small squad;  and SIU needs better coaching

All Clubs need more work on the basics

d.

The EIU Women are in the Indiana Union now

VI.

A.

VII.

A.

1.

A Division III 8 Club playoff in scheduled for April 17th, 2010, at the South Side Irish

2.

Collegiate Women - John Gow - No written Report submitted

a.

$80.00 per Club

b.

Notice needs to given soon on which Club from our Union is going - probably the weakest Club will go

3.

Our Union may join CARFU to form a new Division II and Division III League

B.

1.

A proposal to lower Club dues to $250.00 from $400.00 was put on the table

a.

Motion:

To accept the new Club dues of $250.00

Accepted unanimously [voice vote]

2.

A proposal that the Collegiate Men's All Start Team's allocated budget be put back in the General Budget was put on the table

a.

Motion:

To accept that the Collegiate Men's All Star Team's budget be put back into the General Budget

Accepted unanimously [voice vote]

3.

Information to be put on the Illinois Rugby Union website

C.

1.

President - Mike Schubach stepped down

a.

Shawn McKinney was nominated - no one else was nominated

i.

Motion:

To accept Shawn McKinney as the new President of the Illinois Rugby Union

Accepted unanimously [voice vote]

2.

Secretary - Russell Snyder - no one else was nominated

a.

Motion:

To accept Russell Snyder as the Secretary of the Illinois Rugby Union

Accepted unanimously [voice vote]

3.

Treasurer - Rod Pauli stepped down

a.

Greg Jetton was nominated - no one else was nominated

i.

Motion:

To accept Greg Jetton as the new Treasurer of the Illinois Rugby Union

Accepted unanimously [voice vote]

4.

Disciplinarian - Ted Paine - no election needed - it's a two (2) year position - up for re-election next year

5.

Collegiate/U23 Coordinators:

a.

Collegiate Men's Coordinator - Shawn McKinney was nominated - no one else was nominated

i.

Motion:

To accept Shawn McKinney as the Collegiate Men's Coordinator of the Illinois Rugby Union

Accepted unanimously [voice vote]

b.

U23 Women's Coordinator - John Gow - no one else was nominated

i.

Motion:

To accept John Gow as the U23 Women's Coordinator of the Illinois Rugby Union

Accepted unanimously [voice vote]

D.

1.

Club dues are due by the 15th of March

2.

Club information needs to be in by the 1st of April

3.

2011 AGM will be at the University of Illinois Student Union on the first Saturday of February at 1:00 PM

E.

1.

The SIU Men's All Fools Classic Tournament will be held on the 10th of April, 2010

a.

Reduced Entry Fee if payment is received by the 1st of March, 2010

2.

The WIU 3 Wise Rugger Tournament at Western Illinois University on the 24th of April

a.

Three Men's and three Women's Club

E.

1.

Motion:

To accept Adjournment of the Illinois Rugby Union's AGM for 2010

Accepted unanimously [voice vote]

2.

The AGM ended at 2:11 PM

Respectfully Submitted,

Russell Snyder, Secretary of the Illinois Rugby Union