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Posted January 22nd, 2012

2011 AGM

ILLINOIS RUGBY UNION ANNUAL GENERAL MEETING MINUTES

Location:  University of Illinois Student Union, 417 W Green St, Urbana, IL 61801 . . . for directions and maps click here . . .

Date:  February 7th, 2011  |  Time:  12:00 PM

12:45 AM - Welcome

  Called to Order at 12:36 PM by Secretary Russell Snyder

1.

Roll Call:

Votes

 

Votes

 

Votes

    Champaign Rugby Club

1

Eastern Illinois University Men

1

Illinois State University Men

1

    Illinois State University Women

1

Peoria Rugby Club

1

Southern Illinois University Men

1

    Southern Illinois University Women

1

University of Illinois University Men

1

University of Illinois University Women

1

    Western Illinois University Men

1

Western Illinois University Women

1

 

 
   

Total Votes = 11  |  Simple majority = 6  |  2/3's majority = 8  

 

  Treasurer - There are no restrictions of Club votes for failing to meet financial duty.  
  Discipline - There are no restrictions of Club votes for discipline actions.  
  ATTENDEES:  
 

- Illinois Rugby Union Officers:  Shawn McKinney, President;  Russell Snyder, Secretary;  Greg Jetton, Treasurer

 

- Illinois Rugby Union Officials:  John Gow, Collegiate Women's Coordinator;  Rod Pauli, Referee Society Chairman;  Michael Schubach, Disciplinarian

 

- Club Members:  Club Member Names are not available at this time, but each Club had at least one Representative, i.e., Champaign Flatlanders Rugby Club;  Eastern Illinois University Men's Rugby Club;  Illinois State University Men's Rugby Club;  Illinois State University Women's Rugby Club;  Peoria Rugby Club;  Southern Illinois University Men's Rugby Club;  Southern Illinois University Women's Rugby Club;  University of Illinois University Men's Rugby Club;  University of Illinois University Women's Rugby Club;  Western Illinois University Men's Rugby Club;  and Western Illinois University Women's Rugby Club

II.

Agenda:
 

A.

No additions were added to the Agenda
 

B.

Motion:  To accept the Agenda - Accepted unanimously [voice vote]

III.

Annual General Meeting Notes from 2009:
 

A.

Motion:  To accept the Annual General Meeting Notes from February 6th, 2010, and enter as Minutes - Accepted unanimously [voice vote]

IV.

Officer Reports:
 

A.

President - Shawn McKinney
   

1.

 

No hand out but brief discussion of seasons.  Shawn needs scores by Sunday night . . . send an e-mail to mtrnews@gmail.com.  He is working on Adobe Flash.  

 

B.

Treasurer - Greg Jetton
   

1.

See handout - Motion:  To accept the Treasurer's Report - Accepted unanimously [voice vote]

V.

Committee and Other Reports:
 

A.

Disciplinarian - Michael Schubach
   

1.

See handout

   

2.

Mike mentioned that, again, there were no Cards given, or at least reported to him.

 

B.

Referee Society - Rod Pauli - No written Report submitted
   

1.

 

CARFU and the Indiana Referee Societies helped out with Referees for some of our Union Matches.  All Scheduled Matches were covered.  CARFU Referee Tim Enos, has moved to the St. Louis area, and will help out in the Southern Illinois Area.

     

a.

We need more Referees in the Illinois Rugby Union.

   

2.

We need better schedule notice from the Clubs in our Union.

   

3.

Send an e-mail to Rod Pauli for Scheduling of Referees for this spring and this coming fall.

 

B.

Collegiate Reports:
   

1.

Collegiate Men - No written Report submitted due to the fact that there wasn't a Men's All Star squad.

   

2.

Collegiate Women - John Gow - No written Report submitted

     

a.

 

The Women's All Star Team played in Tier I . . . beat Iowa.  John expressed his thanks to the Women for the hard work and effort.  Three of the gals were selected to the MW U23 Team.  The University of Illinois Women's Club does not have a coach at this time.

VI.

Unfinished Business - Old Business:
 

A.

There was talk of the dues structure and possible changes to it however nothing was put into action.

 

B.

The website for the union is up and fairly up to date; please continue to send information to Shawn to add to site.

VII.

New Business:
 

A.

2011 Budget:  See handout
   

1.

Motion:  To accept the Treasurer's Report - Accepted unanimously [voice vote]

 

C.

Elections:
   

1.

President:  Shawn McKinney was nominated - no one else was nominated

     

a.

Motion:  To accept Shawn McKinney as the President of the Illinois Rugby Union - Accepted unanimously [voice vote]

   

2.

Secretary - Russell Snyder - no one else was nominated

     

a.

Motion: To accept Russell Snyder as the Secretary of the Illinois Rugby Union - Accepted unanimously [voice vote]

   

3.

Treasurer - Greg Jetton was nominated - no one else was nominated

     

a.

Motion:  To accept Greg Jetton as the Treasurer of the Illinois Rugby Union - Accepted unanimously [voice vote]

   

4.

Disciplinarian - Ted Paine stepped down - Mike Schubach was nominated - no one else was nominated

     

a.

Motion:  To accept Mike Schubach as the Disciplinarian of the Illinois Rugby Union - Accepted unanimously [voice vote]

   

5.

Collegiate Men's and Collegiate/U23 Women's Coordinators:

     

a.

Collegiate Men's Coordinator - Shawn McKinney was nominated - no one else was nominated

       

i.

 

Motion:  To accept Shawn McKinney as the Collegiate Men's Coordinator of the Illinois Rugby Union - Accepted unanimously [voice vote]

     

b.

Collegiate/U23 Women's Coordinator - John Gow - no one else was nominated

       

i.

 

Motion:  To accept John Gow as the Collegiate/U23 Women's Coordinator of the Illinois Rugby Union - Accepted unanimously [voice vote]

 

D.

Calendar:
   

1.

Club dues are due by the 15th of March

   

2.

Club information needs to be in by the 1st of April

   

3.

The 2012 AGM will be at the University of Illinois Student Union on the second Saturday of February at 1:00 PM (02/11/12)

 

E.

Announcements:
   

1.

 

The SIU Women protested the match against the ISU Women for having an illegal player.  The protest was not reported within 48 hours and therefore nothing could be done.

 

E.

Adjournment:
   

1.

Motion:  To accept Adjournment of the Illinois Rugby Union's AGM for 2010 - Accepted unanimously [voice vote]

   

2.

The 2011 Annual General Meeting ended at 2:18 PM

   

Respectfully Submitted,

Russell Snyder, Secretary of the Illinois Rugby Union