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Posted February 8th, 2013

2012 AGM NOTES

ILLINOIS RUGBY UNION ANNUAL GENERAL MEETING NOTES

Location:  Lincoln Land Community College, 5250 Shepherd Road, Springfield, IL 62703

Date:  February 11th, 2012  |  Time:  1:00 PM

12:45 PM - Welcome

  Called to Order at 1:00 PM by Secretary Russell Snyder

1.

Roll Call:

Votes

 

Votes

 

Votes

    Belleville Rugby Club

1

Champaign Rugby Club

1

Illinois State University Men

1

    Illinois State University Women

1

Peoria Rugby Club

1

Southern Illinois University Men

1

    Southern Illinois University Women

1

University of Illinois University Men

1

University of Illinois University Women

1

    Western Illinois University Men

1

Western Illinois University Women

1

 

 
   

Total Votes = 11  |  Simple majority = 6  |  2/3's majority = 8  

 

  Treasurer - There are no restrictions of Club votes for failing to meet financial duty.  
  Discipline - There are no restrictions of Club votes for discipline actions.  
  ATTENDEES:  
 

- Illinois Rugby Union Officers:  Shawn McKinney, President;  Russell Snyder, Secretary;  Greg Jetton, Treasurer

 

- Illinois Rugby Union Officials:  John Gow, Collegiate Women's Coordinator;  Rod Pauli, Referee Society Chairman

 

- Club Members:  Club Member Names are not available at this time, but each Club had at least one Representative, i.e., Belleville Rowdies Rugby Club;  Champaign Flatlanders Rugby Club;  Illinois State University Men's Rugby Club;  Illinois State University Women's Rugby Club;  Peoria Rugby Club;  Southern Illinois University Men's Rugby Club;  Southern Illinois University Women's Rugby Club;  University of Illinois University Men's Rugby Club;  University of Illinois University Women's Rugby Club;  Western Illinois University Men's Rugby Club;  and Western Illinois University Women's Rugby Club

II.

Agenda:
 

A.

No additions were added to the Agenda
 

B.

Motion:  To accept the Agenda - Accepted unanimously [voice vote]

III.

Annual General Meeting Notes from 2011:
 

A.

Motion:  To accept the Annual General Meeting Notes from February 5th, 2011, and enter as Minutes - Accepted unanimously [voice vote]

IV.

Officer Reports:
 

A.

President - Shawn McKinney
   

1.

 

 

No hand out but brief discussion of seasons.  Shawn needs scores by Sunday night . . . send an e-mail to mtrnews@gmail.com.  He discussed the Illinois Union's Collegiate All Start Teams, and got positive feedback on having both the Collegiate Men's and Women's Teams this coming spring.

 

B.

Treasurer - Greg Jetton
   

1.

See handout - Motion:  To accept the Treasurer's Report - Accepted unanimously [voice vote]

V.

Committee and Other Reports:
 

A.

Disciplinarian - Michael Schubach (not present)
   

1.

No written report

 

B.

Referee Society - Rod Pauli - No written Report submitted
   

1.

 

The Chicago Area Referee Society, the Indiana Referee Society, and the Missouri Referee Society helped out with Referees for some of our Union Matches.  All Scheduled Matches were covered. 

     

a.

We need more Referees in the Illinois Rugby Union . . . 'officially' we only have 3 Illinois Union Referees.

   

2.

We STILL need better schedule notices from the Clubs in our Union.

   

3.

Send an e-mail to Rod Pauli for Scheduling of Referees for this spring and this coming spring.

 

B.

Collegiate Reports:
   

1.

Collegiate Men - No written Report submitted due to the fact that there wasn't a Men's All Star squad.

   

2.

Collegiate Women - John Gow - No written Report submitted

     

a.

 

 

The Women's All Star Team played in Tier II.  John expressed his thanks to the Women for the hard work and effort.  Some of the gals were selected to the MW U23 Team (no list of their names was ever provided).  The University of Illinois Women's Club does not have a coach at this time.

VI.

Unfinished Business - Old Business:
 

A.

The Union dues structure remained the same.

 

B.

The website for the Union is fairly up to date and running smoothly; please continue to send information to Shawn to add to site.

VII.

New Business:
 

A.

2012 Budget:  See handout
   

1.

Motion:  To accept the Treasurer's Report - Accepted unanimously [voice vote]

 

C.

Elections:
   

1.

President:  Shawn McKinney was nominated - no one else was nominated

     

a.

Motion:  To accept Shawn McKinney as the President of the Illinois Rugby Union - Accepted unanimously [voice vote]

   

2.

Secretary - Russell Snyder - no one else was nominated

     

a.

Motion: To accept Russell Snyder as the Secretary of the Illinois Rugby Union - Accepted unanimously [voice vote]

   

3.

Treasurer - Greg Jetton was nominated - no one else was nominated

     

a.

Motion:  To accept Greg Jetton as the Treasurer of the Illinois Rugby Union - Accepted unanimously [voice vote]

   

4.

Disciplinarian - Mike Schubach was nominated - no one else was nominated

     

a.

Motion:  To accept Mike Schubach as the Disciplinarian of the Illinois Rugby Union - Accepted unanimously [voice vote]

   

5.

Collegiate Men's and Collegiate/U23 Women's Coordinators:

     

a.

Collegiate Men's Coordinator - Shawn McKinney was nominated - no one else was nominated

       

i.

 

Motion:  To accept Shawn McKinney as the Collegiate Men's Coordinator of the Illinois Rugby Union - Accepted unanimously [voice vote]

     

b.

Collegiate/U23 Women's Coordinator - John Gow - no one else was nominated

       

i.

 

Motion:  To accept John Gow as the Collegiate/U23 Women's Coordinator of the Illinois Rugby Union - Accepted unanimously [voice vote]

 

D.

Calendar:
   

1.

Club dues are due by the 15th of March

   

2.

Club information needs to be in by the 1st of April

   

3.

The 2013 AGM will be at a site to be announced on the second Saturday of February at 1:00 PM (02/09/13)

 

E.

Announcements:
   

1.

No announcements were made at this AGM

 

E.

Adjournment:
   

1.

Motion:  To accept Adjournment of the Illinois Rugby Union's AGM for 2012 - Accepted unanimously [voice vote]

   

2.

The 2012 Annual General Meeting ended at 2:59 PM

   

Respectfully Submitted,

Shawn McKinney, President of the Illinois Rugby Union